The purpose of this collection development policy is to state the principles and guidelines used by Logan Library in the selection, acquisition, evaluation and maintenance of library materials. It is used not only to provide consistency among those responsible for developing the collection but also to communicate the library's policies to faculty, students, staff, and other interested persons. To meet the changing requirements of the curricula, instructional methods, and information technology, this policy will be subject to continued review and revision accordingly.
2. Mission Statement
The mission of William M. Logan Library is to provide traditional and innovative information resources and services in support of the educational programs of Schreiner University. To fulfill this mission, the Library commits to the following objectives:
3. Responsible Entities for Collection Development
Responsibility for planning, developing, maintaining, preserving and evaluating the collection rests with the library director and library faculty. Their responsibilities include the following:
4. Service Parameters
Schreiner University faculty, staff, and students are the main users of the Library, and as such, their needs represent our primary concern. Other patrons of the Library include alumni, members of the TexShare program, visiting faculty/scholars and the local community.
5. Collection Development Priorities
The subject collection areas for the library include all courses of study in the undergraduate and graduate programs offered at Schreiner University. Types of materials purchased for the collection include monographs, periodicals, online databases, serials, DVDs and so forth. The following is a hierarchical list of acquisition priorities:
It is understood that these priorities are dependent also upon the collection level that has been established for each area, as well as how the other collections rate within their levels. These priorities do not determine how much is spent on each collection, but are to make sure that those collections that have problems meeting the first priority are remedied as soon as possible.
Quality of content and fulfillment of academic curricular needs are the first criteria for the selection of items to be included in the library's collection. Specific considerations in choosing individual items include some or all of the following:
Other guidelines also utilized:
At the beginning of each academic year, the library director will share the specific subject areas that each library faculty member is required to develop. As much as possible, these library faculty members will serve as liaisons with academic departments and should work in cooperation with the teaching faculty to acquire the best possible resources for the library in the various subject areas. Requests made by teaching faculty from each department will take top priority provided they fall within the selection criteria.
The library's Collection Development Policy guidelines are followed in material selection and in the elimination, preservation, replacement, or removal of deteriorating and outdated or irrelevant materials in the collection. All requests for materials are reviewed and compared to selection guidelines. Student and staff requests are welcome and are reviewed by the same standard, as are requests from other sources.
The Library Director is a non-voting member of the Academic Affairs Committee (AAC). It is through this channel that the Director monitors academic program developments in order to help the library anticipate changing curricular needs and subsequently, make changes in the collection. If available, additional funds for the new programs are added on top of the existing budget through the new department's budget.
Collection evaluation is a measurement of the library's physical holdings and any online resources to which the library has access.
The Library will use subject-specific and standard bibliographies and reviewing sources in evaluating the collection (such as Choice Reviews Online); the library will follow the standards of collection evaluation recommended by the Association of College and Research Libraries; and will use faculty expertise as a resources for both selection and evaluation of the collection. Evaluation of the collection is conducted on a regular basis. Programs such as OCLC’s WorldShare Collection Evaluation or GreenGlass Sustainable Collection Services will be used on occasion to analyze the size and scope of the library’s collection and compare it to peer institutions. The results will provide a breakdown of areas of strength in the collection as well as areas that need attention.
The library maintains different levels of collection development for various collections. The Research Libraries Group has developed the following levels of coverage:
It is noted that these collecting levels are aspirational in nature. That is, they are goals for guiding our collecting policies. Changing resources in, for example, budgets or human capital, may require adjustments in collection building. Currently, Logan Library strives to maintain collections at Level 4 for all of its undergraduate and graduate programs.
Weeding is done with the help and advice of the faculty connected to the collection being weeded. Weeding is done when the material is outdated and without historical value.
The process of weeding is also used to assess materials in need of repair or replacing. Options for preservation of such materials include:
Items contained within the collection may be removed according to the following criteria:
The Library materials budget is a part of the total Library budget, and is the responsibility of the Library Director. The budget is set according to the needs of supporting University programs. The Library attempts to distribute its funds in such a way as to insure a solid foundation for a collection serving a variety of users in a variety of disciplines, while allowing some freedom of choice among disciplines in meeting immediate and sometimes unanticipated needs.
The general categories of the Library Materials Budget include:
The resources of Logan Library have been developed over the years through purchase of materials and acceptance of many valuable and useful gifts. Donations have played a significant role in developing the size, depth, and diversity of our resources. In order to build a quality collection, it is the policy of the University that gifts of materials be accepted with the understanding that, upon receipt, they are owned by the University and become part of the Library. Therefore, the Library reserves the right to determine their retention, location, cataloging treatment, and other considerations related to their use, disposition, or sale.
The library assumes no responsibility for appraisal of gifts, nor will the library accept gifts to the collection under restricted conditions.
The Library's records reflect only the number and type of gifts donated, not the titles. If a donor wishes to claim a charitable deduction for income tax purposes, the donor is responsible for providing a detailed inventory of the gifts. If a donor wishes to make a tax claim, the donor or a third party member provided by the donor must determine the fair market value of the gift.
The Library Director will be notified of all gifts that require formal acknowledgement to the donor. As a general rule, gifts will be added to the collection following the selection criteria as similar purchased materials. A bookplate bearing the donor's name will be placed in each book added to the library's collection if requested.
The Library has an obligation to protect library collections from removal of materials based on personal bias or prejudice, and to select and support the access to materials on all subjects that meet, as closely as possible, the needs, interests, and abilities of all persons in the Schreiner University community. This includes materials that reflect all political, economic, religious, and social viewpoints. If a challenge is made to a particular item; the following steps will be followed:
1. Patron should fill out the online Resource Objection form to register an objection.
2. The Library/Technology Committee will discuss the complaint, make a decision regarding this complaint, and inform the patron of their decision.
Please note, it could take up to 8 weeks before a decision is made by the Library Technology Committee.
The Library collects primary and secondary publications to support the educational and research needs of the students and faculty in all academic fields relevant to University programs. Books/monographs are collected in hardbound or softbound editions at the discretion of the library faculty.
As outlined in the general policy, under Selection Criteria, the following categories are relevant:
Monographic series may be acquired as individual titles, or by establishing a continuation order. The need to purchase all volumes in a series or a work issued in parts is the primary requirement for establishing a continuation order.
Senior theses completed at Schreiner University are added to the collection.
Other considerations include:
The objective of a periodical policy is to develop and maintain a periodical collection that is closely related to the University's curricula and is responsive to student, faculty, and administrative needs.
Periodicals include journals, magazines, and serials that are issued more frequently than once a year and are not classed as continuations. Because the purchase of a periodical subscription represents an on-going commitment, the funding and selection of periodicals differs from the funding and selection of monographs. Acquisition of a periodical requires and receives substantially more consideration than acquisition of a single monograph.
In most cases, the Library will provide journal subscriptions in one format only and preference is given to electronic formats. Retrospectively, as a print subscription journal becomes available in an electronic format, print cancellation and conversion to an electronic subscription will be favored unless doing so compromises student/faculty use or is not cost effective.
There are several considerations for periodical collection development. These include the following:
General criteria used in evaluating periodicals for acquisition, on-going subscription, cancellation, and maintenance of back files include:
Additional criteria for electronic journals include:
Periodical titles of general interest
The Library acquires a limited number of periodicals of general interest. The Library will not subscribe to periodicals for recreational reading or hobbyists. Criteria considered for these periodicals include:
The Library will subscribe to a representative but limited number of newspapers in order to support teaching and research and to provide sources of local, national, and international news and general intellectual and cultural awareness for faculty and students.