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Logan Home > Special Collections > Hours & Policies

Special Collection Hours & Policies


Access to collections:  Weekdays by appointment only. Limited access available May – August

Special Collection materials are fragile, valuable, and in many cases, irreplaceable. Although the library strives to make access as easy as possible, the Library has taken certain measures to protect these items. Therefore, visitors must anticipate a time delay between requests and access of at least 48 hours.

From May 12 to August 12, 2012, only limited access is available.  Archival research assistance and access to unprocessed collections will be unavailable during this time.  In addition, construction in the library during that period will also limit access to collections stored in construction areas. Please contact Special Collections at for additional information.

Before your visit

Contact Special Collections at to verify that the items you need are available and accessible.  Once this is determined, please make an appointment to access the items.  Individuals who fail to contact the library for an appointment should anticipate possibly being turned away with no access.  Limited staff are able to access and remove items from the archives work room and collections stored in the Scarle-Philips Room.  

On your arrival, you will be asked to show a valid ID card and complete our User Registration Form, which is required of all new users in Special Collections.  You will be asked to use the paper we provide, as well as a pencil, in order to take notes.  You will also be able to use your digital camera without flash and your laptop computer.

Items from Special Collections cannot be checked out to individuals not employed by the University for any reason. Employee use of materials will be considered on a case-by-case basis. Use of all items is supervised at all times. Room 160 can be reserved for this purpose.

Special Circumstances

If a professor would like to bring a class in to see items in the archives work room, a special appointment can be arranged for the viewing of the room. If specific items are requested for viewing, these items can be pulled for the professor. HOWEVER, the students and the professor will not be allowed to open any boxes or remove any items from the room.


Photocopying is completed by staff only at a cost of $.15/page. We will try to complete requests within 48 hours, but additional time may be required if the request is large or if multiple requests are received. Additional fees may be assessed for mailing the photocopies.

Special Collections in Logan Library may, under certain conditions, provide digital reproductions for materials held by its Archives and Special Collections.  If reproductions are warranted, fees will be assessed according to the following schedule. For uses other than private study, scholarship, or research, use fees may also apply, and will be assessed according to a separate Use Fee Schedule.

Digital files are provided in JPEG format unless otherwise specified (e.g., TIFF, PDF). For printed materials, originals will be scanned at 300dpi. For slides, negatives, transparencies, photographic prints, and graphic art, the scan resolution will be increased to achieve a minimum of 4,000 pixels on the long dimension.  Files will be stored on a CD or DVD.  The price of the media and standard domestic shipping is included in the reproduction fees.

Turnaround time is approximately 1 business week. Orders needed in fewer than 3 business days are considered Rush orders.  We do not currently provide photographic film or print reproductions. Rush fees are an additional 50% of fee per image/page.

Reproduction Fees

Format of Original                                      Fee per image/page
Slides, Negatives and other Transparencies                $15
Photographic Prints                                                 $10
Printed Materials, Unbound                                      $15
Printed Materials, Bound                                           $15
Printed Materials, Large Format (16x20 and up)         unavailable
Manuscripts and Graphic Art                                     $20
Items already scanned                                              $5 / digital file
Handling for fragile/rare materials-- additional $50 per hour, with a 1/2 hour minimum of $25

To request reproductions please contact the Special Collections Librarian at 830-792-7337 or